Terms & Conditions
The content contained within this site is for the general information of visitors. No responsibility can be accepted for any use made of the information presented. Visitors should additionally recognise that, although all events information is correct at the time of publishing, the UK Hoop Gathering Project (hereafter UKHG) reserves the right to alter programmes, teachers and venues without prior notification.
UKHG doesn’t warrant or guarantee the accuracy or currency of the information on any UKHG website. If you use any information found on this website to make decisions or take actions, you do so at your own risk and acknowledge that the information carries no warranty, express or implied.
UKHG does not accept provisional bookings. All bookings must be made using an officially authorised UKHG booking partner or via email with UKHG staff and subsequent bank transfer/PayPal/TransferWise/Etickets.to payment.
Receipt of bookings will be confirmed by email from UKHG which you should check carefully. If you don’t receive this within 48 hours, please contact UKHG by emailing firstname.lastname@example.org. Bookings are not officially confirmed until payment has been received.
It is your responsibility to ensure accurate information is provided at the time of booking.
UKHG reserves the right to alter the programme, venue or teachers without prior notification.
UKHG will not be liable for reimbursing travelling, accommodation, or any other expenses incurred by attendees who fail to attend an event for any reason.
This is the legal basis on which we collect, store and process your personal data in order to fulfil the contract of the event booking.
We use the following platforms to administer each event booking – Etickets.to, PayPal or TransferWise if you pay online. Currently data will not be deleted from these payment gateways due to financial records.
When you book to attend a UKHG event, your name and contact details will be added to the event attendee list. This information is required to gain entry to the event, venue and to provide to security that might be required for the event. This may be shared with event delegates electronically in advance.
Dietary requirement information provided is only shared with the venue as required to provide the service.
It is only possible to opt out of the above by not agreeing to the terms and conditions of the event booking and therefore not being able to book to attend the event.
Any suppliers, including venues, provided with data to deliver a service will be required to destroy the data once the event is over.
No contact details or names will be shared. Data is supplied securely and NDAs exist with these parties to ensure that your data is handled in accordance with the General Data Protection Regulation.
The contract of the event booking expires once the event and any administrative processes, including event evaluation, are complete.
Unless agreed otherwise with UKHG, all bookings must be paid prior to the event taking place. We accept payment by debit or credit card, or we can issue an invoice. Invoices must be paid within 14 days of the invoice date. Where an invoice is issued less than 14 days prior to the event, payment must be made before the event date.
All disputed items on an invoice must be raised in writing within 24 hours of receipt.
We will exercise our statutory right to claim interest and compensation charges under the Late Payment of Commercial Debts [Interest] Act 1998 (as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002) if payment is not received in accordance with our agreed terms of payment.
Cancellations and transfer terms
Cancellation/transfer by the attendee
All booking cancellation and transfer requests must be made via email to email@example.com
Name transfers can be made from one attendee to another and the Events Team should be notified at least 48 hours prior to the event start time.
Admin fees for cancellation/transfer
Admin fees for cancellations and transfers are as follows for UKHG’s Spanish Hoop Holiday and UKHG’s Hoop Gathering at Hardwick event:
|Hardwick Hoop Gathering||>60 days before the event||£0*|
|<60 days before the event||£50 deposit payment*|
|<30 days before the event||100%*|
|Spanish Hoop Holiday||>60 days before the event||£0*|
|<60 days before the event||£100 deposit payment*|
|<30 days before the event||100%*|
*Attendees are entitled to send a substitute
Cancellation/postponement of an event by UKHG
In the event of a cancellation of an event by UKHG, we will use reasonable endeavours to contact you using the contact details provided at the time of booking. We will also give notice of any cancellation through our website – you should check this regularly prior to the relevant event for up-to-date information.
UKHG will not be liable for reimbursing fees if attendees are not able to attend an event due to circumstances out of UKHG’s control, including, but not limited to, weather conditions, fire, flood, transport strikes, closures or delays or any other Force Majeure or Act of God.
It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date. In this instance, no refunds will be possible and our terms and conditions will apply to any replacement event.
In the event that a replacement event is:
- not confirmed within 90 days of the date of cancellation;
- scheduled to take place in a location which is not within a reasonable distance of the location of the cancelled or postponed event,
we will refund you the amount of the fee. You acknowledge that such refund shall constitute your sole remedy, and our only liability to you, in such circumstances.
UKHG will not be liable for reimbursing travelling, accommodation, or any other expenses incurred as a result of any cancellation or postponement of the event.
Attendance at an event
Whilst attending the event, you will comply with:
- all applicable law, including, but not limited to, all health and safety legislation and requirements and;
- all instructions given by us or on our behalf, including, but not limited to, in relation to any security arrangements.
Safety and security
You are responsible for ensuring your own safety and security whilst attending the event.
Filming and photography
We may, at our discretion, choose to photograph, film, broadcast or record the event. You grant us an irrevocable licence to use and sub-license the use of your name, voice, likeness, image and any contribution made by you at or to the event in any and all media (whether now known or hereinafter invented) as part of UKHG marketing communications.
The views expressed by any speakers/teachers at an event are their own. We shall not be liable for the views, acts or omissions of any such speaker/teacher or any other attendee at the event. Any information given or distributed as part of the event shall not constitute advice and should not be relied upon.
Applicable law and jurisdiction
These terms and conditions, their subject matter and their formation, are governed by English law.
The courts of England and Wales shall have exclusive jurisdiction to settle any disputes arising in connection with these terms and conditions (including any non-contractual terms). However, if you are a consumer and are a resident of Northern Ireland, you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.